Food vouchers: benefits, operation and intelligent management

O food vouchers is an essential benefit offered by companies that want to value their employees and provide a better quality of life. As well as being a competitive differentiator in attracting and retaining talent, it also has a direct impact on employee productivity and well-being.

But how does this benefit work in practice? And what is the best way to manage it to avoid waste and ensure that it is used correctly? Read our blog and find out!

What is the food voucher?

The food voucher is a benefit provided by companies so that their employees can buy food in supermarkets, grocery stores and accredited establishments. However, it is a different benefit from the meal vouchers, The food voucher allows employees to purchase items to prepare their meals at home.

In addition, companies that grant this benefit, which is not mandatory, In addition, they can be encouraged by the Workers' Food Program (PAT), which guarantees tax exemptions and other financial benefits.

With a payroll and DP system this process is automated, guaranteeing precision, agility and security at every stage of this very important process.

Food voucher benefits for companies and employees

The adoption of food vouchers as a corporate benefit goes far beyond a simple incentive for employees. This is because it becomes a strategic differentiator for the company, directly impacting productivity, It also helps to retain talent and even the business's finances. Check out the main benefits:

Increased productivity

Well-fed employees have more energy and disposition to carry out their daily activities efficiently. Adequate nutrition directly influences cognitive capacity, concentration and professional performance.

For this reason, when the company offers a benefit that allows the employee to ensure a balanced diet, it reduces the risk of problems such as fatigue, low immunity and a drop in performance.

In addition, healthy meals can reduce absenteeism, since well-nourished workers tend to have fewer health problems and, consequently, fewer absences.

Greater talent engagement and retention

Valuing employees through a well-structured benefits package, including food vouchers, strengthens the bond between company and employee.

Nowadays, employees who feel cared for and recognized are more motivated to do their jobs and less likely to seek opportunities in other companies.

Thus, staff turnover is low, minimizing costs with selection processes, training and integration of new professionals.

Food vouchers also stand out as a competitive advantage in the job market. Therefore, companies that offer more complete benefits attract qualified and engaged professionals, ensuring a more stable and satisfied workforce.

Tax advantages of food stamps

In addition to the benefits for employees, the company can obtain tax advantages when granting food vouchers, especially if it is registered with the Workers' Food Program (PAT).

This is because this program allows companies to deduct part of the amount invested in the benefit from their income tax, reducing the tax burden and generating savings.

Another relevant point is that the amount allocated to the food voucher does not form part of the INSS and FGTS calculation basis, This avoids additional labor charges.

In this way, the company is able to offer a relevant benefit without it representing a significant increase in operating costs.

Improving corporate image

Companies that invest in the well-being of their employees strengthen their reputation both internally and in the market. In this way, the food voucher is a benefit that demonstrates the organization's concern for the quality of life of its employees, reinforcing a positive and humanized corporate culture.

In addition, corporate social responsibility is increasingly valued by customers, partners and investors. Companies that promote welfare policies are seen as responsible employers committed to the health and satisfaction of their employees.

This can have a positive impact on brand perception, the attraction of new talent and even the loyalty of customers who value socially conscious businesses.

Download the e-book and discover the 5 main advantages of implementing a Human Capital Management system in your company

Benefits of food vouchers for employees

The food voucher is an essential benefit to guarantee workers a better quality of life and financial security. In addition to providing access to a more balanced diet, it contributes directly to the organization of the family budget and brings more autonomy for the employee. Here are the main benefits of food vouchers for employees:

More food security

Having access to quality food is fundamental to maintaining good health and ensuring physical and mental well-being. The food voucher allows employees to purchase essential items for a balanced diet, contributing to a healthier daily life.

In addition, this benefit is especially important for families who need to plan their meals throughout the month. It guarantees greater food stability, reducing the need to cut back on the purchase of essential products, even in times of financial difficulty.

In this way, the employee can maintaining proper nutrition, This has a direct impact on their mood and productivity in the workplace.

Greater power of choice

Unlike benefits that restrict consumption to certain places, food vouchers offer employees the chance to enjoy a meal.The freedom to choose where and which products you want to buy.

With a wide network of accredited establishments, employees can choose the supermarkets, grocery stores and fruit and vegetable shops that best suit their preferences and needs.

This flexibility also allows each professional to adapt the use of the benefit according to their lifestyle and routine. Whether it's buying fresh, natural food or opting for more practical everyday products, the decision is entirely in the hands of the employee.

This generates more satisfaction and autonomy, contributing to greater general well-being.

Reducing personal spending

With food vouchers, employees have a significant part of their food costs covered by the company. This means that relieves the monthly budget, This allows employees to direct their resources to other important expenses, such as housing, education and leisure.

In fact, for many employees, this benefit represents a considerable positive financial impact, making it an essential factor in organizing personal finances.

In addition, by allowing the purchase of food in markets and various establishments, the employee can plan your purchases more efficiently, taking advantage of promotions and saving even more.

Efficient food voucher management

In order for the food voucher to perform its function correctly and bring real benefits to both the company and the employees, it is essential that the organization implements a efficient management of this benefit.

This is because inadequate management can lead to financial waste, employee dissatisfaction and even operational problems. Check out the main aspects to ensure effective management:

Correct definition of the value of the benefit

Determine a appropriate value to meet the needs of employees is one of the first steps towards good food voucher management. To do this, the company must consider:

• The average cost of food in the region where employees work, This ensures that the amount is enough to buy essential items;
• The employee's purchasing power, This takes into account food inflation and the necessary adjustments over time;
• Compatibility with the company's benefits policy, This ensures that the value is aligned with the incentive package offered to employees and with the financial conditions of the business.

In short, too low an amount can generate dissatisfaction and make it difficult for employees to eat properly, while too high an amount can put a strain on the company's budget without necessarily adding more value to the benefit.

Partnerships with good suppliers

For food vouchers to have a positive impact on employees' lives, it is essential to ensure that they are accepted in a wide network of supermarkets, grocery stores and reliable establishments. Some good practices in this regard include:

• Choose food voucher providers that are well-established in the market, that have a comprehensive acceptance network and ease of use;
• Ensuring that cards are accepted in different types of establishments, allowing employees to have a variety of options of where to make their purchases;
• Negotiate rates and conditions with suppliers to reduce administrative costs and ensure that the benefit is put to the best possible use.

Undeniably, efficient food voucher management contributes to employee satisfaction, improves the experience of using the benefit and strengthens the company's reputation as an organization that cares about the well-being of its employees.

Use of technology to control food vouchers

Technology is a great ally in food stamp management. O the use of specialized benefits management software allows for more efficient control, reducing fraud and ensuring that the benefit is used correctly.

Technology for benefits management: Teknisa's solution

Efficient administration of food vouchers requires more than just providing the benefit to employees. Therefore, in order to guarantee transparency, reduce waste and avoid fraud, companies need to rely on solutions specialized in benefits management, such as the HCM from Teknisa.

With a robust and highly integrated system, Teknisa provides automated and strategic management, ensuring that the benefit is distributed and used efficiently.

Automating the calculation and distribution of benefits

Managing food vouchers manually can lead to inconsistencies, delays and operational errors. With Teknisa's technology, your company can:

• Automate the calculation of benefits, taking into account eligibility rules, working hours and internal company policies;
• Manage distribution in a practical and secure way, ensuring that each employee receives the correct amount, without failures or delays;
• Eliminate manual processes, optimizing the HR team's time and avoiding rework.

Therefore, with Teknisa's solution, your company reduces bureaucracy and gains more efficiency in food voucher management, ensuring that employees have access to the benefit in an agile and secure manner.

Monitoring usage and preventing fraud

Teknisa offers a HR system intelligent technology, which makes it possible to monitor and analyze the use of food vouchers in real time, preventing fraud and misuse. In this way, the technology makes it possible:

• Detailed transaction monitoring, ensuring that the benefit is being used correctly by employees;
• Automatic alerts for suspicious behavior, making it possible to identify irregular purchases and curb fraud;
• Complete reports and interactive dashboards, providing a strategic vision of the use of the benefit and helping the company to optimize its investments.

In other words, with these features, Teknisa guarantees total transparency in the administration of food vouchers, protecting company resources and ensuring that the benefit fulfills its role in improving employees' quality of life.

Integration with payroll and other HR solutions

Teknisa's solution stands out for its total integration with HR and payroll management systems, providing even more efficient administration. With this functionality, your company can:

• Avoid inconsistencies and duplicates, ensuring that the benefit is correctly processed alongside other payments;
• Facilitate the centralized management of benefits, eliminating the need for parallel controls and optimizing decision-making;
• Improve the company's financial planning, making it possible to project spending on benefits and facilitating strategic adjustments as necessary.

By unifying the processes, Teknisa makes the administration of food vouchers safer, more agile and efficient, ensuring greater control for managers and more convenience for employees.

Teknisa's complete solution for benefits management

With Teknisa's advanced technology, your company can reduce costs, optimize administration and ensure total compliance in the management of food vouchers.

This is because our solution allows complete control, from the granting to the use of the benefit, providing more efficiency, security and transparency.

So if your company wants strategic and modern management of its benefits, Teknisa has the ideal solution.

Contact us and find out how to turn the administration of food vouchers into a smarter and more efficient process.

Teknisa's technological solutions for HR and Personnel Department

Teknisa offers a complete and integrated system, designed to optimize the management of human resources and personnel department. In this way, the solution automates essential processes such as payroll, people management, management of health insurance, control of mandatory use of PPE e control of electronic point, ensuring greater operational efficiency and a reduction in faults.

With this platform, companies manage benefits such as transport voucher, food vouchers and health plans more accurately and efficiently. In addition, integration with the HR and Personnel Department modules provides centralized and transparent control, ensuring compliance with labour legislation and minimizing risks.

In short, Teknisa's system enhances strategic decision-making, offering detailed reports and real-time analysis. In this way, organizations improve people management, increase productivity and reduce operating costs, making internal processes more agile and efficient.