Event catering: innovation that increases efficiency and reduces waste

Have you ever thought about how event catering can be the big difference in the success of a celebration or corporate meeting?

Far beyond the simple delivery of meals, the sector has established itself as an essential part of the food service, demanding quality, innovation, efficiency and strategic management to meet an increasingly demanding market. What's more, catering is no longer just about operations, but is now a competitive differentiator in social, corporate and sporting events.

According to ABERC (Brazilian Association of Collective Meal Companies), the market for collective meals billion reais a year in Brazil, with event catering being one of the pillars of growth.

As a result, the adoption of management technologies has become even more critical for companies wishing to stand out in this growing segment.

In this context, investing in catering management systems is essential to guarantee operational efficiency, sustainability and food safety, since these solutions allow integrated control of all service stages, from menu planning to final delivery.

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What is event catering and what is its importance in food service?

In short, the event catering consists of providing meals and food services for different types of gatherings: from weddings and corporate parties to congresses, fairs and sports competitions.

In addition, this service requires meticulous planning and the coordination of multiple stages, such as the selection of ingredients, the preparation of meals, transportation and assembly at the venue.

It is therefore essential for catering companies to have specialized management systems, as these are the tools that guarantee operational efficiency, food safety and customer satisfaction.

Event catering as a strategic part of food service

More than preparing menus, catering integrates logistics, input management, food safety and gastronomic experience. In this way, it represents the image of the event and, therefore, should be treated as a strategic sector of the event. food service.

In addition, the complexity inherent in this type of service requires the use of specialized technologies, as they guarantee the efficient coordination of all these fronts, ensuring quality, punctuality and customer satisfaction.

Main differentials of event catering professional

• Customization of menus according to the target audience.
• Compliance with food safety.
• Logistical efficiency and cost reduction.
• Sustainability as added value.

By combining these differentiating features, professional event catering guarantees more than just collective meals: delivers complete, safe experiences in line with the expectations of the modern market.

What's more, every detail, from customizing the menu to the adoption of event catering systems technologically advanced, reinforces the importance of investing in intelligent and sustainable solutions.

In other words, the catering companies that adopt these resources are able to not only meet, but exceed their customers' expectations, consolidating themselves as benchmarks in an increasingly competitive market.

So, in the next topic, we'll explore how these points become decisive in turning event management into a real competitive advantage.

Challenges in event catering management

Managing an event involves countless details. In catering, this means precise planning, qualified staff and supporting technology. In addition, the complex logistics require coordination between suppliers, control of deadlines and adaptation to unforeseen events.

To this end, the implementation of specialized management software becomes indispensable, since it centralizes operations, automates processes and provides real-time data for agile decisions.

Controlling inputs and reducing waste

Given this scenario, it is clear that the lack of efficient control can directly compromise the profitability in the operations of collective meals. However, the implementation of a specialized catering management system is a strategic solution, as it enables intelligent stock monitoring, accurate demand forecasting and process optimization.

As a result, companies not only increase their profitability potential, but also reinforce their commitment to sustainability, reducing waste and operating with greater environmental and economic responsibility.

Food safety and compliance with regulatory standards

Unquestionably, the food safety is the non-negotiable foundation of excellent event catering, as it represents both a legal obligation and an ethical commitment to the client's health.

Consequently, the strict adoption of Good Handling Practices (BPM) and compliance with ANVISA and international standards are indispensable. Furthermore, this compliance goes beyond avoiding risks: it becomes a competitive differentiator that strengthens customer trust and positions the company as a benchmark for quality in the world. food service sector.

The role of nutritionists in the event catering sector

Undoubtedly, the presence of nutritionists in the event catering sector guarantees balanced menus, compliance with dietary restrictions and quality standards.

In this way, these professionals take on a strategic role in uniting health, quality and intelligent planning, This contributes not only to customer satisfaction, but also to optimizing resources and reducing waste.

In addition, the work of nutritionists is amplified by the use of management software, which automates nutritional calculations, manages allergens and guarantees the traceability of ingredients, ensuring that each meal is safe, tasty and in line with the event's expectations.

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Catering management system: benefits and features

One catering management system brings together technology and intelligence to transform event operations into an integrated, efficient and strategic process. The main benefits and functionalities include:

• Automated purchasing and stock controlReal-time monitoring to avoid waste and ensure supplies are always available.
• Customized menu managementflexibility to cater for different audiences and dietary restrictions, with the support of nutritionists and quality standards.
• Integration with supplierscentralization of orders and negotiations, optimizing deadlines and reducing failures in the supply chain.
• Performance reportsmonitoring costs, consumption and customer satisfaction levels for data-based decisions.
• Automation of processes from purchase to final serviceReducing errors and increasing efficiency at all stages of the operation.
• Performance indicators and intelligent reportsstrategic vision that helps managers monitor results and define continuous improvements.
• Traceability and food safetycomplete monitoring of inputs, ensuring compliance with ANVISA and international standards.
• Financial planning and cost controlintegrated financial reports that allow you to control margins and identify savings opportunities.
• Scalability and flexibilityadaptable to events of different sizes, guaranteeing efficiency in both small meetings and large conventions.
• Integration with mobile technologyReal-time access via smartphones and tablets, improving communication and speeding up decisions.

With these resources, event catering is no longer just a support operation and has become a competitive differentiator for companies seeking excellence in management, innovation, efficiency and sustainability.

Thus, by transforming processes and adding strategic value, event catering opens up space for a new focus: the sustainability and innovation, themes that are shaping the future of the sector.

Read on!

Sustainability, innovation and efficiency in event catering

Currently, the search for sustainable practices is a growing requirement in the market, and is essential for companies wishing to maintain competitiveness and reputational value. In addition, adopting sustainable measures brings many benefits. Reducing waste and using biodegradable packaging protects the environment. The search for energy efficiency results in cost savings.

Therefore, these practices also promote operational efficiency and process innovation. In this way, companies meet the expectations of customers and investors.

The importance of sustainable practices in the food service chain

Companies that adopt sustainable policies gain credibility and attract customers who are concerned about their environmental impact. In addition, sustainability reinforces brand value and aligns with current market expectations, positioning organizations as leaders in socio-environmental responsibility.

Reducing environmental impact and valuing local suppliers

In addition to its operational advantages, the event catering can significantly reduce its ecological footprint by using inputs from local producers and applying effective measures to combat waste. In this way, it not only minimizes environmental impacts, but also strengthens the regional economy and reinforces its commitment to sustainability.

Global trends: green catering and the circular economy

Currently, models of green catering and the circular economy are gaining ground, with a focus on making full use of food and recycling waste. As a result, these practices not only strengthen companies' image and reduce operating costs, but also demonstrate a real commitment to the environment. social and environmental responsibility.

👉 See how Teknisa and Cidade Matarazzo combine innovation and sustainability in catering. Watch the video now.

The future of event catering management with technology

The digitalization of the event catering opens up space for companies that want to differentiate themselves by innovation and efficiency. By adopting intelligent systems, such as the TecFood At Teknisa, managers turn the operation into a strategic process that combines quality, agility and sustainability.

Artificial intelligence and predictive analytics in catering

With the support of artificial intelligence (AI) and predictive analysis, In this way, it is possible to forecast demand accurately, adjust menus according to the public's profile and anticipate consumer trends. This reduces waste, improves the customer experience and increases profitability.

Integrated platforms to optimize the customer experience

One event catering management system The integrated system centralizes all stages: planning, purchasing, logistics, production, service and post-event analysis. In this way, managers have a complete view of the operation, with intelligent reports and performance indicators that support strategic decisions.

How Teknisa transforms event catering management with technology and innovation

A Teknisa offers complete solutions that integrate all stages of event catering - from menu planning customized to the automation of purchasing, logistics and production.

In addition, its systems guarantee sfood safety, stock control, intelligent reports and performance indicators. They also incorporate sustainability and ESG practices, reducing waste and increasing efficiency.

The evolution of the sector depends more and more on the integration of technology, efficient management and sustainability. In this scenario, the Teknisa stands out as a strategic partner by offering intelligent solutions for catering management, which combine artificial intelligence, process automation and predictive reports. Says Arabelle Menezes, Food Service Manager at Teknisa.

With these tools, companies not only ensure operational efficiency, but also gain competitive advantages in line with the demands of an increasingly digital and sustainable market.

Conclusion

O event catering has ceased to be just a support service and has become one of the major competitive differentiators in the food service sector. According to data from ABERC (Brazilian Association of Collective Meals Companies), the professionalization of management is essential to guarantee quality, food safety and sustainability in large-scale operations.

In addition, the combination of technology, food safety and sustainable practices creates operations that are agile, efficient and aligned with the expectations of increasingly demanding clients. Companies that invest in catering management systems ensure not only operational excellence, but also the credibility needed to stand out in a constantly changing market.

👉 With Teknisa, your company can turn event catering management into a competitive advantage. Talk to our experts and find out how we can help your business grow.