Facilities Management System
100% web solutions for managing outsourced labor specialized in services rendered
Optimize your operation and save money by controlling assets, requests and work orders, executions, maintenance, purchases, stock and invoicing.
Teknisa: challenges overcome in facilities management
Manage compliance in an agile way
Ensure operational excellence with our Non-Conformity Analysis module, which allows you to inspect services in detail and point out any necessary adjustments in real time. Improve service quality with detailed reports and photographic records.
Increase satisfaction with the services provided
Avoid delays and optimize service scheduling with our integrated calendar, which allows total control of tasks by service location. Ensure punctuality and operational efficiency with real-time geolocation of professionals in the field.
Reduce stock losses and optimize the use of materials
Promote sustainable practices and manage your assets efficiently with our Asset Management system. Track depreciation, revalue assets and control insurance policies to maximize the useful life and value of your assets.
Optimize your expense management operation
Control your costs and optimize your billing with our complete ERP integration, which includes automatic invoice generation and a clear view of the financial performance of contracts. Reduce expenses and increase profitability with our comprehensive solution.
Discover Teknisa's solutions for facilities management
Customized reports
Create detailed and customized reports, adjusting layout and data according to specific needs for more assertive insights.
Graphical Analysis
Develop customized reports and graphs for in-depth and detailed analysis, improving data visualization and operational trends.
Contracts and Compliance
Manage contracts with suppliers and customers, including management of attachments, readjustments and full integration with ERP systems for an operational overview.
Task Calendar
View and control tasks scheduled by service location via an integrated calendar, optimizing daily management.
Frequency Monitoring
Implement strict attendance control, monitoring employee attendance and activity efficiently.
Site configuration
Easily manage and edit service locations, configuring spaces to optimize the flow of operations and services.
Task Management
Control tasks and employee assignments with robust tools, guaranteeing the effective execution of each operation.
Daily Checklists
Make daily control easier with detailed checklists, accessible via QrCode scanning and supported by geolocation for precision.
Digital Audits
Simplify the auditing process by creating and executing digital forms and managing non-conformities.
Quality inspection
Carry out detailed inspections of services, pointing out non-conformities and making the necessary adjustments to maintain high quality standards.
Quartering control
Precisely manage outsourced services through an integrated operations center, using recruitment and geolocation tools.
Maintenance Management
Create and control work orders, from urgent requests to scheduled maintenance, detailing each operation for maximum efficiency.
Those who use it approve: now is your chance to grow.
Whether you have a small food business or a large chain of restaurantes or fast food franchises, the Teknisa Retail commercial automation solution will take your business to the next level of management.
Watch the video to see the proven results in various businesses and the story of our partnership with Teknisa as told by our clients.
Latest Blogs
Subscribe to our newsletter and learn about the benefits of smarter management!
FAQ: Read more about frequently asked questions
Yes, it is possible. What's more, the system has been designed so that you don't have to create item by item or location by location. These can be created in bulk and can also be imported.
When you register a location or asset in the system, it generates a QR Code that can be attached to the location or to the equipment where the service will be carried out. This QR Code can be “read” by cell phone or tablet. Reading this QR Code will help with the following activities:
- For the operators carrying out the services, the QR Code identifies the location where they are scheduled to perform the service and automatically opens the checklist of activities as well as the details and instructions regarding the activities.
- For operators carrying out maintenance, the QR Code identifies the location or equipment where they are scheduled to carry out the maintenance and automatically opens the work order record as well as the details and instructions for the service.
- For those in charge, the QR Code identifies the location or equipment on which a service or maintenance has been carried out, and opens the screen for inspecting the activities carried out.
You can control the frequency of maintenance and services by creating checklists of activities.
By registering a piece of equipment or service location and linking tasks to it, you can set up recurring maintenance tasks or checklists of activities to be carried out.
Photo recording is used to identify, during inspections, any non-conformity in the service carried out, as well as ensuring that the service has been provided to the required standard. All the photos recorded during these operations can be viewed in the system's reports.
When selecting a type of maintenance for a specific piece of equipment, the Facilities Management Teknisa system registers the need for supplies - if they are already in stock, which works from our ERP's stock and Purchasing system. In addition, it deducts the supplies from stock; if the supplies are not available, a purchase order is generated to guarantee the material needed for maintenance.
The value of a professional is calculated using the pricing routine. This calculation is based on the following information:
- Professional's salary and charges;Benefits received by the professional;
- Expenses incurred with it (uniforms, PPE...);
- Taxes levied on services;
- Other administrative fees and expected profit margin.
When putting together a proposal, in addition to calculating the professional's price, the values of assets and/or products that can be linked to the proposal can also be taken into account.
Yes. The system's alerts and notifications can be parameterized and customized according to the needs of the operation.
Yes, it is possible to monitor the tasks that have already been carried out and those that are being carried out, with photo reports for analyzing non-conformities and pointing out possible causes and necessary solutions.
You can rely on dashboards and a fully customizable reporting and graphing tool to find the most pertinent data for your analysis. All updated in real time.
Yes, all operations can be managed simultaneously, either through the dashboard, reports and graphs that update information in real time or through Google Maps integration.
Yes. With the geolocation tool you can keep track of where each technician has been and is at the moment, as well as being able to monitor the productivity of the teams.
Yes. With the geolocation tool you can keep track of where each technician has been and is at the moment, as well as being able to monitor the productivity of the teams.